Meeting Report Example | Free Report Templates

Meeting Report Template

A meeting report template is a very essential requirement before going into an important meeting. The most important task is to prepare a meeting report while planning to conduct a successful meeting. The idea of preparing a meeting report is very clear as it gives time and space to all participants to get ready and prepared their notes well before time. It clearly disclose the significance of meeting to all participants and prepare them before making strategic related decisions. A meeting report is responsible to convey the purpose of meeting for which all participants are requested to attend the meeting. Without a meeting report, participants can failed to understand the objectives of meeting and what needs to be done. A meeting report should be presented before meeting to all attendees, enabling them to write down important questions, issues and problems before the start of meeting. A meeting agenda can also part of this meeting report to save precious time of all participants. Presenting a meeting report before meeting, can help participants to think beyond basic objectives which can lead towards unique as well as innovative ideas.

Content of Meeting Report

Every meeting report should provide detailed information under respective heading section. The purpose of providing vital information in a meeting report is to evaluate all possible factors which can influence on future events. A meeting report must have standard content; conveying all the possible information which should be available on this report. The first section of this report should include; date, start time, end time and location where meeting will be held. Moreover, you can add specific sections as “important notes” to elaborate your crucial points. These notes should be given at the bottom of each section of meeting report so that all attendees can read them out. A separate section should be dedicated for attendees where it will be mentioned who will be coming and who is chairing this meeting.

Importance of Meeting Report

Once you have prepared a meeting report, it is time to listed down important discussion topics. A meeting minutes can also be attached with each section to remind previously accepted understanding. Adding meeting minutes to this section is necessary especially if topics are relevant to the discussion explained in previous meeting. All component of meeting report should clearly explain the purpose for which they are prepared. For instance; if the purpose of meeting is to discuss annual goals, then this section should give brief information about it. After providing all relevant information on this section, there should be ample space for new ideas which can be added underneath. Apart from new ideas, any last minutes issues which discussed during meeting can also be added in this section. For effective use and a meeting report, the meeting organizer should try to keep agenda in focus. It can allow participants to avoid wasting time in discussing off-the-track issues. A meeting report can be written in different formats based on the content of this meeting, type of meeting and people who are proposed to attend meeting.